Clearly communicate with your participants that they are invited to participate in IDL.
Provide participants with the IDL flyer.
Provide the consent form for the participants to read ahead of time, supporting a smooth flow when they arrive.
Provide the IDL staff with names of participants who agree to take part ahead of time, which will allow the IDL staff to be more organized and efficient.
Be aware that data collection will happenBEFORE your event begins andAFTERyour event concludes.
During the Event
Allowing ample time in your schedule for IDL is critical.
IDL staff can support you in determining time frames in regard to the number of participants.
Data collection will take 20-30 minutes; the lab can accommodate up to 9 people at once, using a phased in approach with 3 people to begin, then 3 minutes later another 3, and so on.
IDL has a cut-off time for when we run people through the process. For example, if your event session is scheduled to begin at 9:00 am, the IDL cut-off time will be 8:40 am, meaning no participants will be able to begin the survey after 8:40 am. This is to protect your event start time and the IDL schedule.
If you want your event to begin at 9:00 am, and you have 20 participants who are all willing to take part in the IDL data collection, the start time for participants to arrive would be 7:45 am.